Summary: The role of Executive Assistant to the Finance Director involves providing high-level administrative support within a family-owned travel company. The ideal candidate will be proactive, detail-oriented, and capable of managing various responsibilities while building relationships with key stakeholders. Daily tasks include diary management, meeting scheduling, and email correspondence on behalf of the Finance Director. The position requires experience in supporting C-Suite executives and a strong proficiency in Microsoft Office.
Key Responsibilities:
- Calendar management for the FD
- Assist with research and preparation for meetings
- Responding to emails and document requests
- Draft slides, meeting notes, and documents when requested
- The go-to person for all senior stakeholders in the business
- Attend Board, Director, and SLT meetings, including preparing agendas, papers, and taking minutes
- Draft agendas and prepare briefs and business presentations ahead of meetings
- Attend conferences and events on behalf of the FD
- Handle expenses
Key Skills:
- Experienced Personal or Executive Assistant that has supported C-Suite Executives
- Highly proficient using the Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Confidentiality and high integrity are key
- Self-motivated and can use your initiative, a "solutions" person
Salary (Rate): £40,000.00 yearly
City: Henley-In-Arden
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: Executive
Industry: Other
We are managing the search for a small-medium sized, family owned, travel company looking to recruit a new Executive Assistant for the Finance Director. The ideal candidate will be commercially astute and pro-active, able to manage a wide range of different responsibilities, experienced working at this level. Well organised by nature with a high attention to detail, and the ability to build relationships of trust with key stakeholders. Day to day, you will be responsible for diary management, scheduling meetings and responding to emails on the FD's behalf, ensuring speed of response and accuracy at all times. The successful individual will manage all activity in direct support of the FD to provide a comprehensive high-level range of administrative, commercial, research, secretarial and support services and ensure the smooth running of the FD’s Office Responsibilities
- Calendar management for the FD
- Assist with research and preparation for meetings
- Responding to emails and document requests
- Draft slides, meeting notes and documents when requested
- The go-to person for all senior stakeholders in the business
- Attend Board, Director, and SLT meetings, including preparing agenda’s, papers and taking minutes
- Draft agendas and prepare briefs and business presentations ahead of meetings
- Attend conferences and events on behalf of the FD
- Handle expenses
Key Skills & Experience
- Experienced Personal or Executive Assistant that has supported C-Suite Executives
- Highly proficient using the Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Confidentiality and high integrity are key
- Self motivated and can use your initiative, a "solutions" person
